DOT-Regulated CCF Changes You Need to Be Aware Of


The Department of Transportation (DOT) recently made two key changes to DOT-regulated Custody and Control Forms (CCF), which is pertinent to those using paper forms. As a required component of the DOT drug testing program, it’s vital that employers remain in the loop of the latest and greatest changes. Failure to transition to the new form by the cutover date of August 30 may result in tests being rejected.  

What’s Changed?

One of the first changes employers will notice is the addition of a Commercial Driver’s License (CDL) state and number. This resides in Step 1C. on the CCF, along with the donor Social Security Number (SSN) and employee ID; the inclusion of the CDL number and state of issuance here will significantly assist medical review officers.

The second change to note is that the new form accommodates the future use of oral fluid (saliva) specimens for DOT testing. The current DOT drug testing requirements ONLY allow urine-based drug tests; however, many are expecting approval of oral fluid testing in the near future. After August 30, 2021, use of this new CCF will be required, but companies can begin using the new form immediately without issue. Upon receiving these new forms, it’s highly recommended to discard any remaining old CCF forms as utilization of the old forms after the cutover date could result in rejected tests.

What Should Employers Do?

Those already utilizing Electronic Custody and Control Forms (eCCFs) for their drug testing process do not need to make any changes. FormFox, DISA’s trusted third-party partner, is already updated, and there is no change on your end. For those still using paper, DISA recommends transitioning to eCCFs. Using eCCFs ensure your organization is always using the most current DOT-regulated CCF. Along with less paperwork to manage, eCCF offers fewer errors, faster results, and improved overall efficiency.

How Can DISA Help?

DISA’s collection site network has more than 1,900 eCCF capable collection facilities, and more than 95% of DISA’s DOT & Non-DOT customers have access to eCCF capable facilities near them. Our professionals can assist you with making the switch to eCCFs, ensuring a seamless transition with help and support along the way.

Benefits of Utilizing eCCF Include:

  • Storage of eCCFs is automated, flexible, secure, and accessible
  • A higher-quality process increases accuracy and reduces cost
  • A significant decrease in affidavits and errors
  • Improved result turnaround time as a result of electronic data availability
  • eCCFs eliminate the need for printing and shipping paper CCFs
  • Labs receive pre-accessioned data that expedites testing
  • Improved quality and accuracy
  • eCCFs are not subject to damage or harm
  • Don’t have to chase chains; electronically transmitted

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About DISA Global Solutions

Founded in 1986, DISA is the industry-leading provider of employee screening and compliance services. Headquartered in Houston, with more than 35 offices throughout the U.S. and Canada, DISA’s comprehensive scope of services includes drug and alcohol testing, background check, occupational health, and transportation compliance. DISA assists employers in making informed staffing decisions while building a culture of safety in their workplace.

DISA Global Solutions aims to provide accurate and informative content for educational purposes only and does not constitute legal advice. The reader retains full responsibility for the use of the information contained herein. Always consult with a professional or legal expert.