I-9 & E-Verify

In today’s fast-paced business environment, maintaining compliance is more critical than ever. DISA Global Solutions offers a comprehensive I-9 & E-Verify Solution designed to simplify your compliance processes, reduce administrative burdens, and integrate seamlessly with the services you already rely on.

Why Choose DISA’s I-9 & E-Verify Solution?

Our solution is more than just a compliance tool; it’s a streamlined, flexible platform that adapts to your organization's unique needs:

• Remote I-9 Verifiers: Manage and complete I-9 verifications from any location. Whether your workforce is remote or on-site, our solution ensures timely and accurate compliance with flexible options for authorized representatives.
• E-Verify Only Option: Our solution allows you to select an E-Verify-only service, giving you the flexibility to choose the level of compliance support that best suits your needs.
• Section 2 Remote Completion: Simplify your processes by allowing employees and authorized representatives to complete Section 2 from any location, reducing the need for in-person interactions and streamlining your onboarding process.
• Customizable Dashboards and Workflows: Tailor the platform to match your organization’s processes with configurable workflows that align with your existing systems.

Integrated and Seamless Experience

DISA’s I-9 & E-Verify Solution is fully integrated with our other services, providing a single platform for all your employee screening and compliance needs. This integration not only simplifies your processes but also enhances your ability to maintain compliance across the board.

Stay Compliant with Confidence

Our I-9 & E-Verify Solution is designed to help you navigate the complexities of workforce compliance with ease. With features like forensic audit trails, daily management reports, and customizable workflows, you can stay audit-ready and in compliance with the latest regulations.

Learn More and Get Started Today

Ready to streamline your compliance processes and reduce your administrative workload?
Contact us today to learn more about how DISA’s I-9 & E-Verify Solution can benefit your organization.

Why I-9 & E-Verify Are Required:

In the United States, it is mandatory for all employers to comply with the U.S. Citizenship and Immigration Services' (USCIS) criteria for employment eligibility. This entails fulfilling the obligations of Form I-9 to authenticate each new employee's identity and permission to work. DISA offers Form I-9 and E-Verify Services to streamline this procedure, assisting in ensuring full adherence to USCIS regulations.

The Form I-9 is a document from the U.S. Department of Homeland Security required for all employers in the U.S. This form verifies an individual’s eligibility for employment. Every new employee hired must complete an I-9 within the first three days of starting employment.

When a Form I-9 is completed by the applicant, the E-Verify database is used to confirm that the information is accurate. E-Verify is an internet-based program that compares information on an employee’s Employment Eligibility Verification form to data from citizenship and immigration services, the U.S. Department of Homeland Security (DHS), and Social Security Administration (SSA) records to confirm employment eligibility.

Failure to complete a Form I-9 for your new employees could result in:

• Civil fines and/or criminal penalties (when there is a practice of violating this law)
• Company ban from United States Federal Government contracts
• Court ordered back pay against individuals discriminated against
• Court ordered requirement to hire individuals discriminated against

Both the applicant and the employer are required to fill out different sections of an I-9 form. Once the applicant is hired, they will be asked to complete the following steps for their portion of Form I-9:

• The employee must formally give employment authorization.
• You may not request the employee use certain documentation for the I-9.
• Present documents evidencing identity (acceptable forms of ID are listed on the last page of Form I-9. The applicant may choose and provide one form of identification from ‘List A’ or two from ‘List B’).
• Fill out applicable information for the employee on the form.
• You cannot re-verify employment authorization unless you rehire an employee. If you rehire an employee (after the Memorandum of Understanding is signed) they must be screened again under the program. Employers must complete the re-verification section (Section 3, now in Supplement B) with updated documentation if the employee’s employment authorization has expired. Employers may complete Section 3 if the employee is rehired within 3 years of the date that the Form I-9 was completed or the employee has a legal name change.

(NOTE:  All employees in the US fill out Form I-9 during onboarding, but only some use E-Verify.)

Things to Consider When Administering E-Verify

• This verification process must be performed for every new hire, it is not selective.
• You cannot use this verification to discriminate against an applicant on the grounds of national origin, citizenship, or immigration status.
• The verification must be performed no later than three days post-hire.
• You cannot screen applicants who were hired before the Memorandum of Understanding (MOU) was signed.
• An applicant must be given the opportunity to contest a tentative non-confirmation.
• You cannot take adverse action against an employee until the final non-confirmation.
• Federal contractors with a federal contract that contains the FAR E-Verify clause must follow special rules when completing and updating Form I-9.

DISA offers Employment Eligibility Verification as part of our product services. The following is how DISA conducts the employment eligibility verification process.

1. Both the applicant and employer must complete and fill out Form I-9 Employment Eligibility Verification from the Department of Homeland Security.
   
   
2. The employer needs to place an order inside our proprietary online platform so DISA can access E-Verify to confirm Form I-9 information.
   
   
3. The employer must provide both the Form I-9 with Sections 1 & 2 completed along with the applicant’s documents from ‘List A’ or ‘List B & C’ for the search to be completed.
   
   
4. E-Verify will process the submitted case data electronically.
   
   
5. E-Verify will create a case result within seconds, with the exception that some cases may require additional action.
   1. (For data that cannot be verified, the applicant may be directed to the Social Security Administration or the Department of Homeland Security).

You can find a sample of Form I-9 here.