We're excited to share the latest updates to our Mobile Device Policy, crafted to ensure you have the tools you need while maintaining our professional standards. This policy applies to all DISA employees and covers cell phones, tablets, and hotspots, keeping us connected and efficient in our work.

Overview of the Policy:

Eligibility: We're committed to providing or reimbursing the costs for one mobile device per eligible employee. You can choose from a company-issued cell phone, a hotspot, or reimbursement for your personal phone.

For those using personal phones without unlimited data but needing a hotspot, we suggest transitioning to a company-issued phone.

Cell Phones:

Eligibility Criteria: Managers, external sales personnel, collectors, and field account representatives are eligible for a company-issued cell phone or reimbursement up to $60 for personal phone use. Unfortunately, part-time employees are not eligible for this benefit.

Exceptions: If an employee not typically eligible requires a cell phone for business, approval from an executive and FP&A is necessary.

Company-Issued Phones:

We provide eligible employees with smartphones valued up to $750 (options provided by IT).

The plan includes a standard domestic smart phone plan, a case, screen protector, and a car charger. It's important to always use the provided case and screen protector.

For security, certain software installations may be required on these devices.

Device Replacement Policy:

We offer a one-time replacement for a phone and screen during your tenure with DISA.

Subsequent replacements, if needed, will be the responsibility of the employee or they can opt for personal phone reimbursement.

Personal Phone Reimbursement:

Eligible employees using personal devices for business purposes can receive up to $60 monthly as reimbursement.

As with company devices, certain security software installations may be required.

Replacement or repair costs for personal devices are the responsibility of the employee.

Expense Report Guidelines:

Full bill details must be attached in Concur as a receipt, clearly indicating the cost for each line.

The report should state the month of the bill and reflect the bill's date.

Reimbursements will cover the actual cost of the line if below $60 or a maximum of $60 for higher bills.

Reports should be submitted monthly and within 60 days of the invoice date.

Hotspot Eligibility and Replacement:

Hotspots are provided to specific roles such as collectors and field account representatives.

If an employee outside these roles requires a hotspot, executive and FP&A approval is needed.

We offer a one-time replacement for hotspots during your tenure.

Tablet Allocation:

Tablets are provided to collectors and specific service centers or mobile units.

A one-time replacement is offered by DISA IT during your tenure, with further discussions required for subsequent replacements.

Adherence to Policy:

Non-compliance with this policy may result in disciplinary actions, up to and including termination of employment or legal proceedings.

Further Inquiries:

For any questions or clarifications about this policy, please feel free to contact your HR Business Partner.

We appreciate your cooperation in adhering to this policy, ensuring we stay connected and productive in our daily tasks.